Unit 7

Formal Letters

Formal Letter Format

Formal Letter Format

Sender’s Address

2468 Oceanside Drive

Ocean City NJ 08226


November 22, 2021

Receiver’s Address

Mr. Lawrence Jefferson

Community Outreach Liaison

Ocean City NJ 08226


Dear Mr. Jefferson


On behalf of The Will to Serve Youth and Young Adults Outreach Program, we would like to extend a warm thank you for your financial contribution as well as assistance in helping our program provide the assistance and resources our youth and young adults need to get the appropriate training and skills development experience needed to successfully obtain stable employment.


We are inviting you to join us as we celebrate our 10 years of successful community service. We would love for you to be our guest speaker as well as receive the “Supporter of the Year Award” as we acknowledge your organization for its wonderful contribution to our high success rate this year. To show our appreciation, our youth and young adults have put together a special skit they would like to perform for your organization as well as made a special appreciation plaque which they would like to present to you on this day.

It will be held Saturday, December 12th at 6:30 pm. Please contact us at (510) 236-9876 if you can attend. We will provide further information during your call. We look forward to celebrating our 10th anniversary with you. Have a wonderful day.

Closing of the Letter

Respectfully Yours,


Tammy Wilson Co-founder

Email format

  • Subject Line. The subject line is the first part of the email your reader sees. It can determine whether your reader opens the email. Most experts agree that subject lines should be short (six to ten words) and specific.

  • Salutation. The salutation is how you greet the reader. It's important that you understand whether you are addressing a formal or informal audience.

  • Body Text. The body text conveys the main message of the email. It should also include an introduction and conclusion. It should be written in short paragraphs of one to two sentences. Where it will add clarity, use bulleted or numbered lists.

  • Signature. Your signature can be formal or informal, depending on your audience. A good email signature template helps your reader find all the information about you that they need.